As
a specialised activity, we provide a range of Bureau
Services to effectively manage and
provide solutions to
our client’s Records Management requirements.
Through our collaboration framework with Micro Business
Systems
(Gibraltar) Ltd, we have built up a wealth of expert
knowledge in the specialised field of Information and
Records Management
systems covering, document imaging, document conversion
and colour coding filing solutions. A wide range of
brand name hardware and software products are also
available,
with full technical and after sales support. |
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 Digital
Scanning / Electronic Filing Systems
Digital Document Imaging has a great deal to offer and much to recommend it.
Digital systems retrieve document images in a fraction of a second and can
be integrated with other digital data systems across networks, telephone lines
and e-mail. Efficiency and performance of existing IT and Human Resources are
maximised while improving workflow management and reducing document life-cycles.
Our “Electronic Filing Systems” can accept a variety of formats
for digital integration to your standalone or network systems such as scanned
paper records, image file formats, electronic mail, system spool files
and scanned microfilm images.
These files are all managed within one database with
extensive search capabilities to enable users to retrieve documents and information
from the Records Management system to the PC on their desks. When convenience,
processing integration and speed of retrieval are important, digital imaging
is an obvious choice. |
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 Micro
Film
The use of Microfilm for document imaging has been in existence for over 40
years.
Microfilm suits a wide variety of applications for both live Records Management
and Archive Management. The commercial use of microfilm is world-wide with
many accepted British and International Standards, illustrating its long history
and proven track record.
Microfilm, is the only long term archival medium with
an expected life span in excess of 100 years. |
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Colour
Coding (Paper Centrix Filing)
The human eye can distinguish over 11,000 colour variations. Throughout the
day, colour plays an important part helping us identify, classify and recognise
the state of objects around us. In addition to using nature’s colour
coding, we create our own, such as traffic lights, electrical wiring, medicine,
and maps.
And in filing systems, colour is an ideal application. When we colour code
the digits of a number or the letters of a name in a filing system, we observe:
· Groups of colour are faster to read than groups of ordinary letters or numbers.
· Files in sequence create blocks of colour, making them easier to scan, like
roads leading to a destination on a map.
· Because your eye is immediately led to a concentrated search area, up to
40% of the search time required by conventional filing is eliminated.
· Misfiles immediately flag themselves for correction by breaking the colour
block sequence.
This virtually eliminates the classic problem of costly, out of place information
and misfiling.
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CDA
(Corporate Data Archive)
Every Company should have a Corporate Data Archive. Very few actually do and
even most will not stand the test of time against technology.
A CDA can be created using your existing document Retention Programme, usually
at a lower cost than storing information even digitally or on paper.
When preserving data on a long term basis (5 years plus) digital technology does
not provide the data security that such records require.
If hardware and/or software
used 5 years ago no longer exist, then data itself is at risk. Many State Legislatures
in the USA now insist that mandatory public records with a life of more than
10 years must have one copy kept in analogue format (paper or film). |
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IMIS
- Image Manager Information Software for Desktop
and LAN
"Every
office relies on documents to convey and store
information. But do you need the
paper?”
IMIS is a PC based document management software system
designed to provide a stable and reliable platform
for the storage, indexing and retrieval of all scanned
and imported documents.
Extremely easy to use, flexible and with the tools
and functions to manage your records system efficiently.
Features
· Available
as a stand-alone package or as a LAN
supporting up to 200 users
· Multiple users have the choice of Full (Pro Version)
or View Only (Desktop Version) LAN licences
· Text Import Module – from Word, Excel, Txt,
HTML & MLE files
· CD Executables – write “retrieval only” version
of IMIS Image Manager folders to CD
· OCR Modules – Full Page or Area Indexing
· Bar Code Recognition Module
· COLD – Import of Spool File Data
· Paper and Microfilm Scanner Drivers
· Output Drivers to Microfilm Writers – for long
term archiving & security
Compatible with all Windows based operating systems,
IMIS offers modular flexibility as your requirements
and needs change, whilst the core package is packed
with useful features and tools for the control of
your Records Management systems.
Available on a 30 Day window, trial version
CD demo, for evaluation within the surrounds
and
comfort of
your own organisation, or should you prefer,
a full systems operational demonstration
can be arranged
at our offices in Ta ‘Xbiex.
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Back
File Conversion Projects
Initial set up costs may be
high for the purchase of new hardware and allocating
the Human Resources to carry out the conversion
project.
Responding to our client
requirements, such conversion projects
can be undertaken, normally
involving large volumes of paper based
records to be prepared, indexed and converted
to the required
system(s).
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Data
Conversion
Our range of software products and Bureau
Services supports a facility to handle existing
data being held on a variety of different formats
for conversion.
Clients' data may be submitted on
either tape, disk, CD or microfilm and subsequently
converted to the desired format using one of the
following functions; COLD (Computer Output to Laser
Disk); COM (Computer Output to Microfiche); Microfilm
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